STRATA SEARCH (PTY) LTD

Registration Number: 2026/270232/07

Effective Date: 01 April 2026

1. INTRODUCTION

Strata Search (Pty) Ltd (“Strata Search”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information in accordance with:

The Protection of Personal Information Act, 4 of 2013 (“POPIA”)
The Promotion of Access to Information Act, 2 of 2000 (“PAIA”)
Applicable South African privacy and electronic communications legislation

This Privacy Policy explains how we collect, process, store, use, and protect personal information obtained through:

https://stratasearch.co.za
recruitment interactions,
candidate applications,
talent pool submissions,
CRM interactions,
business enquiries,
and related recruitment services.

2. COMPANY INFORMATION

Strata Search (Pty) Ltd
Registration Number: 2026/270232/07

Pretoria
Gauteng
0181
South Africa

Email: info@stratasearch.co.za
Website: https://stratasearch.co.za

3. INFORMATION WE COLLECT

We may collect and process the following categories of information:

Candidate Information

Full name
Contact details
Email address
Telephone number
CVs and resumes
Employment history
Qualifications
Salary expectations
References
Identification information
Career preferences
Interview notes
Recruitment outcomes

Client Information

Company information
Contact person details
Business contact information
Billing information
Recruitment requirements
Meeting notes
CRM interaction history

Website Usage Information

IP address
Browser information
Device information
Cookies and analytics data
Website interaction activity

4. PURPOSE OF PROCESSING

Your information may be processed for:

Recruitment and talent placement
Candidate matching
Client relationship management
Talent pooling
Interview coordination
Meeting scheduling
Vacancy advertising
CRM communication tracking
Operational administration
Legal compliance
Business development
Market intelligence reporting
Invoice and billing administration

5. TALENT POOL CONSENT

By submitting your CV or profile to Strata Search, you expressly consent to:

being added to the Strata Search Talent Pool;
long-term retention of your profile;
future opportunity matching;
communication regarding recruitment opportunities;
internal candidate assessments;
profile sharing with prospective employers.

You may request removal from the Talent Pool at any time.

6. CRM & BUSINESS RELATIONSHIP RECORDS

Strata Search maintains CRM records relating to:

companies,
business contacts,
follow-ups,
meetings,
recruitment activity,
communication history,
and relationship management.

These records are maintained solely for legitimate operational and business purposes.

7. HOW WE STORE INFORMATION

Information may be stored:

electronically,
within CRM systems,
within secure cloud storage,
on internal databases,
or in secure document management systems.

Strata Search implements reasonable technical and organisational safeguards to protect personal information against:

loss,
unauthorised access,
misuse,
alteration,
disclosure,
or destruction.

8. SHARING OF INFORMATION

We may share information with:

prospective employers,
clients,
recruitment stakeholders,
assessment providers,
compliance authorities,
cloud storage providers,
technology service providers,
where reasonably required for recruitment or operational purposes.

We do not sell personal information to third parties.

9. INTERNATIONAL TRANSFERS

Certain systems, cloud services, communication platforms, or recruitment tools may process information outside South Africa.

Where such transfers occur, Strata Search will take reasonable steps to ensure appropriate privacy safeguards are maintained.

10. RETENTION OF INFORMATION

Strata Search may retain:

candidate records,
CRM records,
recruitment records,
and communication histories,
for as long as reasonably required for:
operational purposes,
future opportunities,
legal obligations,
dispute resolution,
compliance requirements,
or business continuity.

Inactive candidate profiles may be archived or anonymised after a reasonable retention period.

11. YOUR RIGHTS UNDER POPIA

You may request:

access to your personal information;
correction of inaccurate information;
deletion of information;
objection to processing;
withdrawal of consent;
restriction of processing,
subject to applicable legal and operational requirements.

Requests may be submitted to:
info@stratasearch.co.za

12. COOKIES & WEBSITE ANALYTICS

The Website may use:

cookies,
analytics tools,
tracking technologies,
and performance monitoring systems.

These technologies help improve:

Website performance,
user experience,
CRM interaction tracking,
and recruitment analytics.

Users may disable cookies in their browser settings.

13. THIRD-PARTY SERVICES

The Website may integrate with third-party services including:

Microsoft Teams,
Zoom,
Google Meet,
LinkedIn,
document storage providers,
CRM integrations,
and external communication tools.

Strata Search is not responsible for the privacy practices of third-party platforms.

14. SECURITY DISCLAIMER

While Strata Search implements reasonable security measures, no electronic system or internet transmission can be guaranteed completely secure.

Users submit information at their own risk.

15. PROMOTION OF ACCESS TO INFORMATION ACT (PAIA)

Strata Search will make reasonable efforts to comply with lawful requests for access to information in accordance with PAIA.

Formal PAIA requests may be submitted in writing to:

info@stratasearch.co.za

Subject Line:
PAIA Request

16. CHILDREN’S INFORMATION

Strata Search does not knowingly collect information from individuals under the age of 18 without appropriate consent.

17. CHANGES TO THIS POLICY

Strata Search reserves the right to amend this Privacy Policy at any time.

Updated versions will be published on the Website.

Continued use of the Website constitutes acceptance of the updated policy.

18. CONTACT INFORMATION

For any POPIA, PAIA, privacy, or information-related enquiries:

Strata Search (Pty) Ltd
Email: info@stratasearch.co.za
Website: https://stratasearch.co.za

19. ACCEPTANCE

By using the Website, submitting forms, uploading CVs, engaging with recruitment services, or communicating with Strata Search, you acknowledge that you have read, understood, and agreed to this Privacy Policy and POPIA Compliance Notice.